Contest Rules

    Elia Engage Video Contest

    Terms and Conditions

    Submissions due by midnight CET on 18 February 2018

    Voting opens 19 February 2018

    Voting closes 23 February 2018

    Winners announced 23 February 2018 at Together in Athens, Greece

    1. Competition dates: The Elia Engage Video Contest will begin on 19 January 2018. All submissions are due no later than midnight CET on 18 February.
    2. Who can enter?: Entrants must be a member of Elia Engage at the time of entry. Elia Engage Members can submit one video per member. Elia Engage Committee members are not eligible to submit a video for the contest.
    3. Aim: Elia Engage Video Contest gives language professionals the opportunity to contribute to building a stronger language industry through telling their own story and building an audience. They may also win a prize.
    4. How to enter: To enter the contest, visit http://elia-engage.org/together-2018-video-contest/. Entrants must upload their own video to YouTube, Vimeo or Facebook and copy-paste the link into the section provided. Videos will be posted automatically to the Elia Engage website.
    5. How to post a video: For more information on how to “post a video” please visit the YouTube, Vimeo or Facebook help page as we cannot and will not be responsible for any technical issues relating to these channels: https://support.google.com/youtube/answer/57407?hl=en or https://help.vimeo.com/hc/en-us/categories/201496018-Uploading-to-Vimeo or https://www.facebook.com/help/166707406722029?helpref=faq_content.
    6. Copyright: Entrant must be the creator of the video and s/he must own all rights to the video. Incomplete, untrue, or misleading entry submissions will be grounds for disqualification and removal of your video.
    7. Entry fee: There is no entry fee.
    8. Number of entrants: Each video must specify only one entrant. Failure to designate one entrant per video will result in disqualification.
    9. Number of submissions: Entrants may submit only one video.
    10. Video details: The video must be original and may not have been previously submitted to or won another video contest.
    11. Length: Maximum video length is 30 seconds. Videos longer than 30 seconds will not be considered for the Contest.
    12. Content: Videos containing profanity, nudity, violence, and/or racist or sexist remarks or sentiments are strictly prohibited and will be disqualified.
    13. Language: Video must be in English.
    14. How the winners are determined: The winning submission will be the video that receives the most votes before voting closes. Elia Engage members and attendees at Together 2018 are eligible to vote and can vote for their three favourite videos. In the event of a tie, the Elia Engage Committee will cast the tie-breaking vote.
    15. Notification: Winning entrants will be contacted at the conclusion of the Contest. The winner will be announced at the Together closing ceremony on 23 February. If the winner is not present, she or he will be notified separately.
    16. Prize: The prize is free registration for Together 2019.
    17. Disqualification: By participating in the Contest, each entrant agrees to be bound by the official contest rules and the decisions of the Elia Engage Committee. Entrants who violate any rule, gain unfair advantage in participating in the contest or obtain winner status using fraudulent means may be disqualified. Disruptive, annoying, harassing or threatening behavior is prohibited. The Elia Engage Committee will interpret these rules and resolve any disputes, conflicting claims or ambiguities concerning the rules or the contest, and its decisions concerning such disputes shall be final. If the conduct or outcome of the contest is affected by human error, mechanical malfunctions or failures of any kind, intentional interference or any event beyond Elia Engage’s control, Elia Engage reserves the right to terminate the Contest or make such other decisions regarding the outcome as it deems appropriate. Elia Engage may waive any of these rules in its sole discretion.
    1. Publicity/Use of Personal Information: By participating, where allowed by law, all entrants grant Elia Engage exclusive permission to use their videos uploaded to Elia Engage website, names and photographs in connection with promotion of this competition. By participating in the Contest, where allowed by law, participants agree that Elia Engage may disclose personal information obtained from participants and use such information for marketing and other purposes.

    Submissions and Conduct

    The following terms and conditions apply to all video content that entrants may submit to the Elia Engage Video Contest:

    1. Entrants are obligated to abide by all applicable federal, state, and local laws including, but not limited to, those pertaining to such areas as libel, slander, defamation, trade libel, product disparagement, harassment, invasion of privacy, tort, obscenity, indecency, intellectual property and copyright or trademark infringement.
    2. Entrants shall be solely responsible for their own submissions and the consequences of posting or publishing them. Elia Engage has no obligation to, and does not in the normal course of business, monitor or control any information that is or becomes available on the YouTube site.
    3. Elia Engage does not permit infringement of any intellectual property rights and will disqualify any submission if properly notified that its contents infringe on another’s intellectual property rights.
    4. By submitting a video to Elia Engage for this Contest, each entrant hereby grants Elia Engage a worldwide, non-exclusive, royalty-free and transferable license to use, reproduce, distribute, display, perform and prepare derivative works of the submissions in connection with the Elia Engage website and organisation, including and without limitation, for promoting and redistributing part or all of the Elia Engage website (and derivative works thereof) in any media formats and through any media channels.
    5. Entrants further agree that they will not submit material that is copyrighted, protected by trade secret, or otherwise subject to third-party proprietary rights, including privacy and publicity rights, unless you are the owner of such rights or have permission from their rightful owner to post the material and to grant Elia Engage all of the license rights granted herein.

    Release and Indemnity

    By participating in the contest, each entrant waives any and all claims of liability against Elia, Elia Engage and its Committee Members and agents for any personal injury or loss which may occur from the conduct of or participation in the contest or from the use of any prize. Elia Engage is not responsible for the accuracy, usefulness, safety, or intellectual property rights relating to videos submitted to this competition. Entrants may be exposed to submissions that are inaccurate, offensive, indecent or objectionable, and entrants agree to waive, and hereby do waive, any legal or equitable rights or remedies they have or may have against Elia Engage with respect thereto, and agree to indemnify and hold Elia Engage, its owners/operators, affiliates, and/or licensors harmless to the fullest extent allowed by law regarding all matters related to entrants’ participation in this Contest.